Frequently Asked Questions

• Yes! The invoice includes a direct link to the process. Payments – both ACH transfers and/or credit card payments – simply by initiating the process through the invoice you automatically receive. Let us know if you have a problem, and we will re-issue the invoice.

• The Georgia Department of Insurance “requires” companies to upload their financials – including the respective Statement for Publication and the Affidavit of Publication – to their portal by March 1st. Over the years, companies have typically been unable to finalize numbers until very close – or after – this date. As a result, the backlog of notices to be published by our newspaper is extended well beyond the March 1^st
• When we see that the publications are scheduled for March, we notify the Department of Insurance that our clients will not meet the deadline. Insurance Department representatives are most understanding and simply indicate that late filings due to the newspaper backlog will not be subject to penalty.
• While we are not the experts regarding the legal implications of your publishing requirements, we know that many companies file their reports without their Affidavit of Publication and then file an amended return when the Affidavit is made available. We have developed an excellent rapport with representatives of each state and can assist you with any issues pertaining to your legal publishing requirements.
• It is our practice to issue the Affidavit of Publication immediately upon receipt of proof of publication from our publishers.

• WNGates.com Inc does not need your signed form, as filing online eliminates the need to submit the form. Submit your Georgia GID011 through their portal and retain the other state forms. We will take care of any required State filing in Colorado, Nevada, and Oklahoma. We do not need hard copy forms.

• Please notify WNGates (gates@wngates.com or 215.628.8686) with your NAIC number and company name. Someone in your company likely registered previously, and WNGates.com Inc will need to transfer the company(ies) to you as the new account user.

• Yes – You will need a separate account for each company (separate NAIC numbers. Please use the same email and password to ensure all companies are linked to your account. Once you have an account for the respective company, you can complete each State’s information.

• Two things have to happen:
  • The new user must create a new WNGates online account (www.wngates.com  top right corner LOGIN)
  • The current account owner must:
    • Sign in,
    • Click “Action” to the right of the company to be transferred
    • Click “Transfer Ownership.”
    • Enter the new user’s email address, confirm it is correct, and click “release.”

• The contact name should be the person to whom all communications are sent, including the Affidavit of Publication and Invoice. If there is a contact person for each State, please make certain that the correct contact is listed for the respective State. The contact name listed with the account name will be the primary contact; however, Affidavits and Invoices will be forwarded to the person listed in the respective State.

• Select “Authorized Representative” from the pull-down title listing or feel free to call us (215.628.8686) to request an addition to the list.

• WNGates.com Inc. does not need the executed form. You will be asked to sign electronically by inserting /s/before the name of the company’s approving officer. This will authorize wngates.com to publish. 
• For your records:
• Colorado:
  • Must be signed by a company officer and retained by you.
• Georgia:
  • Must be notarized, with an officer of the company attesting that the statement is true and correct. Once executed, the executed form should be scanned for submission to the State of Georgia Insurance Department via their online portal (along with the Affidavit of Publication, which you will receive from com, Inc.following publishing).
• Nevada:
  • Must be signed by a company officer and retained by you.
• Oklahoma:
  • Must be signed by both the President and Secretary of the company and retained by you.

• No authorization letter is required unless you are submitting hard-copy forms.

• Sign into your account and re-enter the information for your company. PLEASE NOTE: If you have previously submitted data, copy is submitted to newspapers on a daily basis, and you could be subject to additional charges. Feel free to call 215.628.8686 with any questions.

• Except for Colorado, (depending on the newspaper volume), we will typically generate the Affidavit of Publication in within five (5) business days from receipt of your information. Colorado affidavits will be produced following the first publication, which typically begins the first Friday in March (the notice runs one time in each of four (4) consecutive weeks).

• Nevada no longer requires any financial data to be published. Senate Bill No. 350 states the following:

Sec. 17. NRS 80.190 is hereby amended to read as follows:

80.190 1. Except as otherwise provided in subsection 2, each foreign corporation doing business in this State shall, not later than the month of March in each year, publish a statement of its last calendar year’s business in two numbers or issues of a newspaper published in this State that has a total weekly circulation of at least 1,000. The statement must include:

(a) The name of the corporation.
(b) The name and title of the corporate officer submitting the statement.
(c)The mailing or street address of the corporation’s principal office.
(d) The mailing or street address of the corporation’s office in this State if one exists.